What do I have to consider as an organiser when it comes to data protection?

How and when does the topic of data protection affect me as an event organiser? 

The topic of data protection affects all organisers from the sale of the first ticket. From then on, the question of secure handling of data and the regulation of processes (e.g. access rights to the entry app) arises.  

How can I obtain and document valid consent for the processing of your personal data? 

To obtain consent to the processing of data, you can use the personalisation function to include a request for consent during the ticket purchase process for your event. The purpose of the data processing, the categories of data processed and the possibility of revocation are made clear. Your consent will be documented in writing or electronically. 

What types of personal data may I collect as an organiser and for what purposes may I process them?  

As the organiser, you may only collect and process the personal data that is necessary for the specific purpose of my event. This usually includes information such as name, contact details and any special needs. Only process the data that is necessary for the smooth running of the event. 

How can I ensure that I only collect and store the necessary data (data minimisation)? 

To ensure that only necessary data is collected, only ask for information that is relevant to the event.

How can I ensure the security of your personal data during the event and during data transfer? 

Take appropriate technical and organisational measures to ensure the security of the data. This includes measures such as the encryption of sensitive data, access controls and regular software updates. 

What records do I have to keep of my data processing activities, and how long do I have to keep them?  

Maintain documentation of your data processing activities, including the purposes of the processing, the categories of data recipients and the retention period. These records are kept for an appropriate period of time as required by law.